Apply for a Virtual Event

We make one distinction between virtual events and in-person events. The Virtual Event does not support the Family Friendliness metric because this is not currently a concern for virtual events.

💡 This page will help you with how to fill out the form, and provide perspectives on improving your event referring to the submission form.

Virtual Event Badge Submission Form

Basic Information

• Event Name: Use the most commonly mentioned and well-known name of the event.

• Link to the Event Website: The link should be valid, publicly available on a website, and it should show the event information. We recommend providing the home-page link.

• Provide verification that you are an event organizer: Only the organizer is eligible to apply the badge on behalf of event participants. Please provide substantial proof to show you are the organizer of the event you are applying for. A link with your name displayed as an organizer on the event website is ideal.

Initial Checks

Event status-related requirements

• The event must be about Open Source technologies and practices.

• You should be an organizer of the Event you are applying for.

Metric related requirements

• The information about the event must be publicly available on a website.

• Metrics information must be available for potential attendees and speakers.

• The event must host a Code of Conduct on the website.

Metric-related Information

This section requires you to provide Diversity & Inclusion Metrics related information of your event.

The Virtual Event D&I metrics are:

• Speaker Demographics

• Attendee Demographics

• Code of Conduct at Event

• Diversity Access Tickets

If your event commits to one of the following metrics, please tick the checkbox, then fill the subsequent boxes under each question. We also provide criteria under each metric in the form for you as references of what the reviewer will be considering when reviewing the submission.

If your event meets some of the criteria, please provide related details and proves. If not, those are the perspectives where your event can improve. 😉

Speaker Demographics

How well does the speaker lineup for the event represent a diverse set of demographics? ****

• Measuring Demographics: Does your event measure speaker demographics?

• Displaying demographics: Does the speaker demographics publicly displayed on your event website?

Attendee Demographics

How diverse and inclusive are the attendees?

• Measuring Demographics: Does your event measure attendee demographics?

• Displaying demographics: Does the attendee demographics publicly displayed on your event website?

• Attendee Inclusivity: You can request feedback from attendees about how they feel about the inclusiveness of this event, then take measures to encourage more attendees which are from different backgrounds.

Code of Conduct at Event

{% hint style=”warning” %} It’s essential that you provide the link of CoC(Code of Conduct) because this is an initial requirement for D&I badge application. Without the link, reviewers may determine your event as not-passing. {% endhint %}

How does the Code of Conduct for events support diversity and inclusion?

• Findability: The Code of Conduct should be discoverable on the website.

• Enforcement: You can require participants to accept the Code of Conduct before completing registration.

In the Code of Conduct:

• Clarity: Does the Event Code of Conduct provide a definition of expected behaviour?

• Reporting venue: Does it have a clear avenue for reporting violations at the event?

• Support at Event: Does it describe information about possible ways to provide support to victims of inappropriate behavior, eventually links to external bodies?

Diversity Access Tickets

How are Diversity Access Tickets used to support diversity and inclusion for an event?

• Availability: How many different types of diversity access tickets are available?

• Ticket allocation: How are diversity access tickets allocated?

• Findability: Does the information about diversity access tickets posted on your event website?